October 2014 Meeting Minutes

MINUTES OF THE SPRINFIELD RETIREMENT BOARD MEETING

HELD ON, OCTOBER 1, 2014 AT 5:00 P.M.

PRESENT: Robert Moynihan, Haskell Kennedy, Philip Mantoni, Patrick Burns, Thomas Scanlon, Attorney Alfredo ViVenzio, Executive Director, Anne Leduc, Judith Dziobek, Recording Clerk, David Starr, Michael Leblanc, Attorney Charles Casartello, Jr. and Michael Hurley, representing Marie Hurley.

Agenda Item #1--Minutes
Motion made by Moynihan and seconded by Kennedy to approve the minutes of the meeting held on, September 3, 2014. Voted unanimously.

Agenda Item #2-Superannuations
Motion made by Mantoni and seconded by Kennedy to accept the following superannuation applications: Nigel Bascombe, S.H.A., Accountant as of, 1/1/2015, Susan Gingras, Crossing Guard as of, 9/8/2014, Sheila Kelly, MCDI, Instructor as of, 10/13/2014, Thomas Labonte, Solid Waste, Auto Refuse Collection Drive as of, 1/2/2015, Gina Whipple, Putnam Voc. Academy, Senior Clerk as of 9/20/2014. Voted unanimously

Agenda Item #3-Warrants
Motion made by Kennedy and seconded by Moynihan to approve the payment of warrant# 36-Expenses in the amount of $3,000.00, # 37-September Retiree Payments in the amount of $5,614,677.56 including redemption of $4,750,000.00 from the PRIT Fund, # 38-Refunds in the amount of $95,170.13, # 39-Expenses in the amount of $91,203.53. Voted unanimously

Agenda Item #4-Refunds
Motion made by Moynihan and seconded by Kennedy to approve the twenty-one (21) requests for refunds. Voted unanimously

Agenda Item #5- Make-up of Contributions
Motion made by Burns and seconded by Kennedy to allow the makeup for the first six (6) months of employment for Anthony Restivo with the DPW. Voted unanimously

Agenda Item #6-Acceptance of Liability
Motion made by Kennedy and seconded by Moynihan to deny the request for creditable service for Lori Stoddard as a Tutor (temporary position) with the Springfield School Department. Voted unanimously

Agenda Item #7-Under $5,000 Rule, Section 5 of Chapter 21 of the Acts of 2009
The Chairman asked Mr. Hurley, on behalf of his wife, Marie Hurley to address the Board. The Director stated that Mrs. Hurley wanted to have her full creditable service reinstated for her retirement allowance calculation. The Board was sympathetic to her request and stated that they would assist her in her appeal to CRAB.
Motion made by Kennedy and seconded by Mantoni to deny the request from Marie Hurley, Crossing Guard for the School Department to reinstate her adjusted creditable service from June 30, 2009 through her retirement date of June 30, 2014. Ms. Hurley’s creditable service was adjusted down, pursuant to Section 5. Voted unanimously

Agenda Item #8-Accidental Disability-David Starr/Police Department
Attorney ViVenzio asked Mr. Starr if he had any legal representation for the motor vehicle 3rd Party recovery. He stated that the person didn’t have any car insurance. Motion made by Kennedy and seconded by Moynihan to accept the evidence of the medical panel and the application to grant accidental disability benefits. Voted unanimously.

October 1, 2014 meeting continued Page 1741

Agenda Item #9-Accidental Disability-Michael Leblanc/Springfield Housing Authority
The Chairman asked if the Board had any questions, hearing none a motion was made by Mantoni and seconded by Kennedy to accept the evidence of the Involuntary application, member’s application along with the medical panel reports for Michael Leblanc, Voted unanimously.

Agenda Item #10 Director’s Report
The Director informed the Board that some members were contributing at the wrong rate and that a letter by the prior Director stated that if they bought back their prior employment, they wouldn’t have to contribute the additional 2%. The Director stated that this was wrong and that these members must be notified of the correction to their contribution rate and the amount of contributions they owe to the Springfield Retirement System. The Chairman asked that a thorough analysis be done to ensure that we find everyone in this category.

The Director informed the Board that Attorney ViVenzio had created a confidentiality non-disclosure agreement for all those who may or will have access to any information concerning the Membership of the Springfield Retirement System. The agreement, once signed, will be on file in the retirement office.

The Director submitted a draft of the 2015 administrative budget. After much discussion the Board asked the Director to adjust the budget as directed and bring it back to the Board for the November meeting.

Agenda Item #11- Attorney’s Report

Agenda Item #12- New Business

Agenda Item #13- Old Business

F. Y. I.
Monthly transfers for September 2014, August trial balance, general ledger, receipts, disbursements and adjusting journals, PRIM Board update for August 2014, Treasurer’s reconciliation for July and August 2014, Notice of Deaths, Letter of Appreciation from Retiree

Motion made by Kennedy and seconded by Burns to Adjourn at 6:32 PM

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