MINUTES OF THE SPRINGFIELD RETIREMENT BOARD MEETING
HELD ON JULY 9, 2014 AT 5:00 P.M.

PRESENT: Thomas Scanlon, Robert Moynihan, Haskell Kennedy, Patrick Burns, Philip Mantoni, Executive Director, Anne Leduc, Attorney Alfredo ViVenzio, Judith Dziobek, Recording Clerk, Matthew Donnellan, Charles Choquette, Sandra Choquette, Attorney Marnie Sommer, Holly Clements, Kevin Merchant, Attorney Kevin Coyle

Agenda Item #1--Minutes
Motion Made by Kennedy and seconded by Mantoni to approve the minutes of the meeting held on, June 11, 2014. Voted unanimously

Agenda Item #2-Superannuations
Motion made by Kennedy and seconded by Burns to accept the following superannuation applications: Debra Baribeau, Paraprofessional with 21 years and 4 months as of 7/18/14, Margaret Brace, Forest Park Coordinator with 26 years and 2 months as of 6/28/14, Kevin Burnham, Police Officer with 43 years as of 7/26/14, Larry Domingues, Library Supervisor with 12 years and 6 months as of 7/1/14, Maurice Goldsam, Custodian with 19 years and 10 months as of 6/13/14, Karl Faust, Civil Engineer with 13 years and 8 months as of 6/30/14, Sheryl Griswold, Paraprofessional with 13 years and 11 months as of 6/24/14, Marie Hurley, Crossing Guard with 32 years and 1 month as of 6/30/14, Edward Longtin, Dist/Coll Superintendent with 39 years and 6 months as of 8/1/14, James Montagna, Custodian with 38 years and 6 months as of 8/1/14, Gloria Morin, Paraprofessional with 15 years and 2 months as of 7/3/14, Robert Moynihan, Police Lieutenant with 42 years and 8 months as of 7/3/14, Walter Orszak, Energy Manager with 27 years as of 7/19/14, Sheryl Stevens, Admin. Asst. with 40 years and 10 months as of 8/30/14. Voted unanimously

Agenda Item #3-Warrants
Motion made by Mantoni and seconded by Burns to approve the payment of warrant #23 - Refunds in the amount of $98,040.39, # 24 - Expenses in the amount of $ 4,046.44, # 25 - Refunds in the amount of $36,110.91, #26 - June Retiree Payments in the amount of $5,492,564.64 including a redemption from the PRIT Fund of $1.9 million, #27 Expenses in the amount of $72,924.35. Voted unanimously

Agenda Item #4-Refunds
Motion made by Kennedy and seconded by Moynihan to approve the eleven (11) requests for refunds.
Voted unanimously

Agenda Item #5-Redeposit of refund
Motion made by Kennedy and seconded by Moynihan to allow for the redeposit of a refund from the Springfield Retirement System for David Olszak and for Lourdes Soto to redeposit the refund received from the MTRS for Soto. Voted unanimously

Agenda Item #6-Acceptance of Liability
Motion made by Burns and seconded by Moynihan to deny the request to accept liability for Pamela J. Rogers while employed as a Substitute Teacher when she was not eligible to become a member. Voted unanimously

Agenda Item #7-Makeup of contributions
Motion made by Burns and seconded by Kennedy to allow the makeup of contributions to Karen Winkler for 6 months with the State Retirement System. Voted unanimously

Agenda Item #8-Accidental Disability-Charles Choquette/Water & Sewer Commission
EXECUTIVE SESSION: Motion made by Kennedy and seconded by Mantoni to enter into Executive Session and then to return to open session. Burns, yes, Kennedy, yes, Mantoni, yes, Moynihan, yes, Scanlon, yes.

OPEN SESSION: Motion made by Mantoni and seconded by Kennedy to accept the amended disability application for either an accidental or ordinary disability and request that PERAC convene a medical panel. Majority voted to accept amended application, Moynihan voted against.

Agenda Item #9-Accidental Disability-Peter Vera/Water & Sewer Commission
The Chairman noted that Peter Vera nor his Attorney, Sam Radner attended the meeting. After a brief discussion by Anne Leduc, a motion was made by Kennedy, seconded by Moynihan to accept the accidental disability application and request that PERAC convene a medical panel. Voted unanimously

Agenda Item #10-Accidental Disability-William Smith/School Department
The Chairman noted that Katherine Lamondia-Wrinkle sent a letter requested that this agenda item be tabled. Motion made by Moynihan and seconded by Kennedy to table the Accidental Disability application until the August meeting. Voted unanimously

Agenda Item #11–Involuntary Accidental or Ordinary Disability-Holly Clements/Fire Dept.
The Chairman noted that the Fire Commissioner could not attend this meeting. The Director stated that the involuntary application was submitted properly and that the member was notified. Motion made by Moynihan and seconded by Kennedy to accept the application and request that P.E.R.A.C. convene a medical panel. Voted unanimously.

Agenda Item #12-Accidental Disability-Holly Clements/Fire Department
EXECUTIVE SESSION: Motion made by Mantoni and seconded by Kennedy to enter into Executive Session and then to return to open session. Burns, yes, Kennedy, yes, Mantoni, yes, Moynihan, yes, Scanlon, yes.

OPEN SESSION: Motion made by Mantoni and seconded by Kennedy to accept the amended accidental disability application to include ordinary disability and request that PERAC convene a medical panel. Burns, yes, Scanlon, yes, Moynihan, yes. Voted unanimously.

Agenda Item #13-Accidental Disability-Kevin Merchant/Police Department
EXECUTIVE SESSION: Motion made by Burns and seconded by Kennedy to enter into Executive Session and then to return to open session. Mantoni, yes, Scanlon, yes, Kennedy, yes Burns, yes, Moynihan, yes.

OPEN SESSION: Motion made by Mantoni to accept the evidence of the medical panel and application to grant accidental disability benefits, seconded by Kennedy. Voted unanimously

Agenda Item #14-Involuntary Accidental Disability-Adam Rodriguez/Police Department
Motion was made by Kennedy and seconded by Moynihan to accept the responses of the medical panel and deny the Involuntary Accidental Disability submitted by Police Commissioner, John Barbieri. Voted unanimously

Agenda Item #15-Director’s Report
•Anne Leduc informed the Board about having four retirees who have not returned their benefit verification form. They were sent four notices and the last one was a registered letter. The Board agreed that their July benefit should be held until or unless we receive the form.
•Anne Leduc informed the Board that New England Archives has completed the scanning of the microfiche. She explained that this project has exceeded the budget by approximately $3,000.00 but this excess could be covered within the budget. Leduc also noted that Springfield Retirement System was the only System in the State of Massachusetts that has all their historical files and microfiche scanned. And that the current retiree and member files are being scanned.
•The Director submitted a request from a member who is also retiring with the State in the Judicial System. This member is subject to the anti-spiking law and is in violation of Section 18 Chapter 176. The Board accepted the letter and instructed the Director to forward the information to P.E.R.A.C.

Agenda Item #16-Attorney’s Report-none

Agenda Item #17-New Business
Patrick Burns spoke to the Board about the long term financial impact the "gas explosion in November of 2012" is and will have on this System. Attorney ViVenzio stated he has been in recent contact with Columbia Gas’ Attorney to request pension payment reimbursement (demand was made) for one current Retiree. Further, Attorney ViVenzio indicated that claims will be made for any other employees who file for ADR and are awarded such benefits. The right to pursue a third party action belongs to the injured employee. Retirement can pursue an action if the injured employee does not take action.

Agenda Item #18-Old Business-none

F. Y. I.
Monthly transfers for June 2014, May trial balance, general ledger, receipts, disbursements and adjusting journals, May PRIM Board update, Notice of Deaths., P.E.R.A.C. memo 21/2014 re: Concurrent benefits, P.E.R.A.C. memo 22/2014 re: Mandatory Board Member Training 3rd qtr, P.E.R.A.C. memo 23/2014 re: add’l info. Mandatory Board Member Training 3rd qtr, P.E.R.A.C. memo 24/2014 re: Retroactive Changes to Cash Book Entries, Treasurer’s reconciliation for May

Motion made by Kennedy, seconded by Moynihan to Adjourn at 6:20 PM