MINUTES OF THE SPRINGFIELD RETIREMENT BOARD
HELD ON, DECEMBER 3, 2014 AT 5:00 P.M.

PRESENT: Robert Moynihan, Haskell Kennedy, Philip Mantoni, Patrick Burns, Thomas Scanlon, Attorney Alfredo ViVenzio, Executive Director, Anne Leduc, Judith Dziobek, Recording Clerk, Henry Gagnon, Rosemary Cotton-Coleman, MacAnthony Mack, City Solicitor William Cullinan

Agenda Item #1--Minutes
Motion made by Kennedy and seconded by Moynihan to approve the minutes of the meeting held on, November 5, 2014. Voted unanimously.

Agenda Item #2-Superannuations
Motion made by Mantoni and seconded by Moynihan to accept the following superannuation applications: John Aberdale, Police Officer with 34 years and 3 months as of 1/2/15, James Bloom, Sr. Custodian with 39 years and 9 months as of 1/9/2015, Eugene Dexheimer, Police Captain with 37 years and 6 months as of 1/31/2015, Pablo Diaz, Police Officer with 33 years and 2 months as of 1/2/2015, Sheila Kelley, MCDI Instructor with 16 years as of 11/21/2014, Derrick Howard, Stock Auditor, SHA with 21 years as of 1/8/2015, Ernest Lyon, Sr. Custodian with 38 years and 6 months as of 11/22/2014, Peter Manolakis, Police Officer with 35 years as of 1/3/2015, Thomas Nehmer Jr., Police Officer with 35 years as of 1/2/2015, Claire O’Brien, Parks Coordinator with 14 years and 1 months as of 2/2/2015, Susan Rousseau, School LPN with 19 years and 2 months as of 1/2/2015, Robert Sullivan, Fire Lieutenant with 32 years as of 1/2/2015, Thomas Trites, Police Captain with 33 years and 2 months as of 1/2/2015, Dana Vicalvi, Senior Custodian with 41 years and 6 months as of 2/20/15, Gerald Ziemba, Laborer II S&W Comm. with 40 years and 5 months as of 2/8/2015, Daniel Mahoney, Police Officer with 33 years and 7 months as of 1/24/15, Jeffrey Markham, Firefighter with 36 years and 10 months as of 1/2/15, Marcia Stanley, Health and Human Services, Admin Asst. with 19 years and 1 month as of 2/9/15 Voted unanimously

Agenda Item #3-Warrants
Motion made by Kennedy and seconded by Moynihan to approve the payment of the following warrants-#45 Expenses in the amount of $2,500.00, #46 Refund in the amount of $1,403.75, #47 November Retiree Payments in the amount of $5,585,493.13 including redemption of $4,350,000 million from the PRIT Fund, #48 Refunds in the amount of $223,577.58, #49 Expenses in the amount of $61,937.58 Voted unanimously

Agenda Item #4-Refunds
Motion made by Kennedy and seconded by Moynihan to consider the eight (8) requests for refunds. Voted unanimously

Agenda Item #5-Refund Application – MacAnthony Mack
Attorney ViVenzio addressed the Board regarding a D.P.W. payroll error that resulted in an overpayment to Mr. Mack. The Law Department obtained a court order to recoup $1,504.45. City Solicitor William Cullinan requested that the Board release the funds to the City before giving Mr. Mack his refund. Motion made by Moynihan and seconded by Kennedy to approve the refund for Mr. Mack and the amount due to the City. Voted unanimously.

Agenda Item #6- Redeposit of Refund and Makeup of Contributions
Motion made by Mantoni and seconded by Moynihan to approve the re-deposit of a refund for 4 years and 3 months for Daisy Aguilar when she was a member of the State Retirement System, My-Ron Hatchett to re-deposit a refund for 2 years and 4 months from the Springfield Retirement System while employed by the Office of Housing and Makeup of contributions for Arthur Efantis, for 2 years while a Cadet in Springfield. Voted unanimously

Agenda Item #7-Accidental Disability-Henry Gagnon/Police Department
Motion made by Moynihan and seconded by Kennedy to accept the accidental disability application and request that PERAC convene a medical panel. Voted unanimously Burns abstained

Agenda Item #8-Accidental Disability-Rosemary Cotton-Coleman/School Department
Motion made by Moynihan and seconded by Kennedy to accept the accidental disability application and request that PERAC convene a medical panel. Voted unanimously

Agenda Item #9-Boston Millennia Partners II
Motion made by Kennedy and seconded by Moynihan to grant an extension to Boston Millennia through December 31, 2015. Voted unanimously

Agenda Item #10-91A Excess Earnings
Executive Director, Anne Leduc stated that Mr. Arduino felt that he did not owe anything back to the System. Director said that it’s best to have him pay back and then argue the point with P.E.R.A.C. on the amount owed.

Agenda Item #11-Director’s Report
Executive Director Anne Leduc spoke to the Board requesting a vote to give her authorization to reverse a Direct Deposit when the need arises. The Board suggested Anne prepare a formal letter to the City Treasurer explaining this and the vote taken by the Board. Motion made by Moynihan and seconded by Burns. Voted unanimously

Agenda Item #12-Attorney’s Report
None

Agenda Item #13-New Business
Haskell Kennedy addressed the Board of his intention to speak with Mayor Sarno about the possibility of increasing the stipend for the Board Members to $4,500 per member per year.

Agenda Item #14-Old Business
None

F. Y. I.
October trial balance, general ledger, receipts, disbursements and adjusting journals, PRIM Board update for October 2014, Notice of Deaths, November Transfers, Treasurer’s October Bank Reconciliation

Motion made by Kennedy and seconded by Burns to Adjourn at 5:36 PM