MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON APRIL 12, 2017 AT 5:00 P.M.

Present: Thomas Scanlon, Patrick Burns, Robert Moynihan, Haskell Kennedy, Philip Mantoni, Attorney Alfredo ViVenzio, Executive Director, Susana Baltazar, Attorney Kevin Coyle, Attorney Charles Casartello, Attorney Sondra Oldach, Timothy Collins, Jennifer Gray, Mark Giannini

Agenda Item #1-Minutes
Motion made by Moynihan to approve the minutes of the meeting held on March 1, 2017, second by Kennedy and voted unanimously.

Agenda Item #2-Redeposit of Refunds and Makeup of Contributions
Motion made by Kennedy to approve the makeup of contributions to Michael Fernandes, Police Officer, Police Department, purchasing 5 months at the Parks Department and 7 months at the DPW as a seasonal employee; Yezenia Rodriguez, Senior Clerk, Library, purchasing 2 years and 1 month at the Library as a part time employee, second by Moynihan and voted unanimously.

Agenda Item #3-Superannuations
Motion made by Mantoni to accept the following Superannuations: Larry Brown, Captain, Police Department, with 37 years and 4 months as of 3/21/17; Daniel Delmonte, Civil Engineer 1, DPW, with 26 years and 3 months as of 4/29/17; Carlton Depriest, Firefighter, Fire Department, with 29 years and 8 months as of 3/20/17; Michael Fernandes, Police Officer, Police Department, with 20 years and 1 month as of 4/14/17; Frederick Furey, Building Inspector, Building Department, with 12 years and 3 months as of 4/30/17; Allen Hayden, Senior Custodian, Facilities Physical Plant, with 34 years and 6 months as of 6/18/17; Frank Ottomaniello, Working Foremen 1, Water & Sewer Department, with 19 years as of 4/23/17; Gerald Sullivan, Park Foreman, Park/Facilities Management with 32 years and 3 months as of 4/9/17, second by Moynihan and voted unanimously.

Agenda Item #4-Warrants
Motion made by Moynihan to approve and reaffirm the payment of the following warrants: Warrant #9 Expenses in the amount of $910,916.14, Warrant #10 Expenses in the amount of $63,001.76, Warrant #11 Refunds in the amount of $107,365.60, Warrant #12 Expenses in the amount of $974,731.62, Warrant #13 March Retiree allowances in the amount of $6,138,999.82 and redemption from the PRIT fund in the amount of $5,900,000.00, second by Kennedy and voted unanimously.

Agenda Item #5-Refunds/Transfers to Other Systems
Motion made by Kennedy to approve the payment of thirty-eight (38) requests for refunds and transfers to other systems, second by Moynihan and voted unanimously.

Agenda Item #6-Accidental Disability-Mark Giannini/Fire Department
Motion made by Moynihan to accept the responses of the medical panel, the evidence of the Accidental Disability application and approve the disability benefits for Mark Giannini, second by Kennedy and voted unanimously.

Minutes of the April 12, 2017 Board Meeting (continued)

Agenda Item #7- Involuntary Ordinary/Accidental Disability-Richard Davidson/Police Department
Motion made by Moynihan to accept the responses of the medical panel, the evidence of the Involuntary Disability application and approve the Accidental Disability benefits for Richard Davidson, second by Mantoni and voted unanimously.

Agenda Item #8- Accidental Disability-Timothy Collins/School Department
EXECUTIVE SESSION: Motion made by Kennedy and second by Mantoni to enter into Executive Session and then return to open session. Burns, yes, Kennedy, yes, Mantoni, yes, Moynihan, Scanlon, yes.

Executive session to discuss the member’s physical condition as in the application for Accidental Disability benefits.

Motion made by Mantoni to accept the responses of the medical panel, the evidence of the Accidental Disability application and approve the disability benefits for Timothy Collins, second by Moynihan. Burns, yes, Kennedy, no, Mantoni, yes, Moynihan, yes, Scanlon, yes.

Agenda Item #9-Rate of Interest to be applied when utilizing Chapter 32, Section 20(5)(c)(2)
Motion made by Moynihan to adopt the interest rate annually determined by the Public Employee Retirement Administration Commission pursuant to Chapter 32, Section 22(6) to be applied on adjustments/corrections when Chapter 32, Section 20(5)(c)(2) is utilized, second by Burns and voted unanimously. Motion made by Moynihan to adopt this determination as a supplemental regulation, second by Burns and voted unanimously.

Agenda Item #10-Director’s Report
Executive Director, Susana Baltazar, presented the Annual Statement to the Board. Motion made by Moynihan to approve and submit the Annual Statement, as prepared to PERAC by May 1, 2017, second by Kennedy and voted unanimously. Ms. Baltazar presented the Vendor Disclosure Statements to the Board received from Crescendo Ventures and Boston Millennia Partners. The Executive Director also informed the Board that the PERAC disability approvals were received for Nina Jones-School Department and Joseph Sleeper-Fire Department.

Ms. Baltazar updated the Board on the conversion to the new software program, PTG, and the training that has been provided to the staff. The Executive Director also informed the Board that a PERAC class on the “Grimes Case and Other Cases of Interest” will be held on May 18th at 10:00 a.m. in the conference center here in Springfield, and that the PRIM Investor Conference will be held on November 9th at Holy Cross in Worcester.

The Executive Director reviewed the System Requirements in order to utilize the new PROSPER PERAC System. The Board asked the Director to research the cost of tablets and present this information at the next Board meeting.

Agenda Item #11-Attorney’s Report
Attorney ViVenzio gave an update on two pending litigation cases.

Agenda Item #12-Old Business
None

Agenda Item #13-New Business
None

Minutes of the April 12, 2017 Board Meeting (continued)

F. Y. I.
PERAC Memos, #14 Compliance Training on PERAC’s New System, PROSPER, #15 STS/LStar Event, #16 Tobacco Company List, PERAC Correspondence – PROSPER System Requirements, PERAC Correspondence – New PROSPER Training Date Added, February PRIT Fund Update, Trial Balance, Adjusting Entries,
Receipts, Disbursements and General Ledger for the month of December, After-Closing Trial balance for the month of December, Monthly Transfers for March, Budget Balances as of March, Recent Retiree Deaths

Motion made by Moynihan to adjourn at 5:50 P.M. second by Kennedy and voted unanimously.

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Thomas M. Scanlon, Chairman

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Robert P. Moynihan, Elected Member

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Haskell Kennedy, Appointed Member

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Patrick S. Burns, Appointed Member

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Philip J. Mantoni, 5th Member